Paper logs or a live record? How an eSeal replaces manual seal records
Who closed the door, when, where, and who opened it? With manual seal records the answer lives in someone’s handwriting. With an eSeal, every opening is logged automatically, with a full audit trail and reports on demand.
Records & compliance · 5 October 2026 · 3 min read
Fitting a seal is only half the job. The other half is the record: which door, what time, which driver. With plastic, cable and bolt seals, someone has to write it all down, check it and file it. Miss a step or lose a docket, and the record has a hole in it.
Why paper records go wrong
A seal record is a chain of small jobs. Note the seal number at pickup, check it at every handover, write down the time a door was opened, and file the docket at the end of the day. Each step is simple. Together they leave a lot of room for a missed line, an unreadable number or a docket that never reaches the office. When a customer questions a delivery, those gaps are the first thing anyone asks about.
What a manual record can’t tell you
- When and where. Only if someone wrote it down.
- Who. A name on a docket, and anyone with cutters can open it.
- Tampering. Found at the next check, not when it happens.
- Whether it was allowed. A cut seal shows that a door was opened, not whether it should have been.
A mechanical seal can’t say who opened it, when or where. People have to remember, and write it down.
What the eSeal records for you
- Every opening and closing, logged automatically with live position.
- Who can open it. Only the users you authorise, by phone app, key-code or RFID, or via the control room.
- Tampering, detected with a real-time alert.
- A full audit trail and reports, ready in the management software.
How the record is built
The BITLOCK-700 system keeps the control-room software updated with the vehicle’s live position and whether the seal is open or closed. Every lock, unlock and alert is logged from pickup to delivery. Geofence, movement and tamper alerts go to the people who need them, so an irregularity is seen while the vehicle is still on the road. Afterwards you can replay the vehicle’s history and pull trips, events and history into reports from the web portal.
A record you can use
A complete record is useful long after the delivery. If a customer asks whether a load was opened on the way, you can check when and where each opening happened instead of searching for a docket. If a seal is tampered with, the alert arrives at the time, not at the next inspection.
The lock itself only opens inside the authorised geofences you set, and it is restricted again as soon as the vehicle leaves. That means the record shows a lock that was only ever able to open in the right places.
None of this is a criticism of the people doing the paperwork. It is simply a job that a lock can do better, because the lock is there at the moment the door opens.
Questions your customers will ask
Customers, insurers and auditors tend to ask the same things after a problem. Was the load opened on the way? When and where? Was the seal intact at delivery? With paper records you answer by finding the docket and hoping it is complete. With an eSeal you answer from the system: the opening history, the position at each event and any tamper alert are already recorded, so the answer takes minutes instead of days.
Where it fits
The BITLOCK-700 replaces cable and plastic seals and manual log records. It suits logistics, supply chain security, fleet management and high-value asset protection. No paperwork and no guesswork, just a complete record, ready when you need it. Tell us about your routes and delivery points and we will recommend the right setup.
Related solutions
Where eSeal security and live tracking fit in your operation.
Ready to move on from manual seal records?
Tell us about your routes and delivery points and we will show you how the BITLOCK-700 automated eSeal would work on them.
